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Abstract submission - terms & conditions

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Abstract submission agreement – rules and policies
In submitting an abstract for consideration for the SITGEC Annual Meeting 2026, the primary author is responsible for ensuring that work described in the abstract was conducted in accordance with the following rules and policies. All abstracts submitted are screened by the Organising Committee to ensure that the abstract:

  • Includes substantive results

  • Is not a clinical case study

  • Does not promote a commercial product or service.

 

On occasion, the Organising Committee may solicit additional information from submitters to ensure that the work reported in an abstract complies with the Research Conduct Policy outlined below. Failure to reply satisfactorily to a request for additional information constitutes grounds for abstract rejection. While abstracts are evaluated for scientific interest and are citable, the brevity of the presentation precludes rigorous peer review. Thus, abstract acceptance should not be taken as endorsement of the validity or safety of research by SITGEC, the Event Partner Societies or the Organising Committee.

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1. Research Conduct Policy
Submission of an abstract constitutes a formal agreement and statement by the authors that they have conducted the reported research in accordance with the relevant institutional and national guidelines and regulations regarding experiments on human subjects, live vertebrates or higher invertebrates. Abstracts reporting any experimental work that was not conducted in accordance with these guidelines will be rejected by the Organising Committee.
 
2. Not Published Elsewhere
Abstracts must be based on results that have not been published in their entirety in any journal nationally or internationally, before submission to this meeting.

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3. Identical Policy
Presentation material presented at the meeting must be substantively identical to that described in the abstract. In particular, the title, authorship, and scientific content of the presentation at the meeting must match that in the abstract.

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4. Presentation limits
The first author should be designated as the presenting author and present the work at the meeting. No presentation may be given by an individual who is not an author on the abstract.

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5. Author consent
Authors may not be listed on an abstract unless they have given their consent to the presenting author. All material must be the work of the authors listed.

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6. Full disclosure of information
Transparency is vital for the open sharing of information. Full disclosure is required of the identities of genes, proteins, chemicals, active agents etc. in all presentations, both oral and poster.

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7. Presentation agreement remuneration
Abstract submission implies an understanding that the authors will receive no remuneration from SITGEC for participation other than that specified in writing by the Society.

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8. Permission for use of name and likeness
Authors give SITGEC, Event Partner Societies, their agents and representatives the right to use their names and likeness in promotional and other material published in relation to the meeting.

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9. Permission for publication of material
Copyright in each submitted abstract remains with the author(s) or their affiliated institution(s), according to the policies governing their work.
 
By submitting an abstract, authors grant the SIGEC Event a royalty-free, non-exclusive, worldwide licence to:

  • Publish the full abstract in the online abstract book, online programmes, and any other related Event materials or proceedings made available to Congress attendees;

  • Publish the abstract on the SITGEC Membership Portal after the event, where it will remain available and accessible to anyone with active SITGEC Membership (if the author has consented to this);

  • Archive and store the abstract as part of the Event’s official records;

  • Publish the abstract title, presenting author, presenting author affiliation and abstract topic/category on the SITGEC Event website in advance of the event (including the public-facing programme and poster list), online registration portal, online registration portal, and other public communication channels for indexing, search, and promotional purposes relating to the Event.

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This licence does not restrict the authors’ right to publish the full study elsewhere.
 
Authors acknowledge that SITGEC holds the copyright in the compilation of the Event proceedings and related materials. This compilation copyright is distinct from, and does not affect, the copyright in individual abstracts or other contributed materials.
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Authors understand that authors are encouraged to include copyright notices as appropriate on all the materials submitted to the organisers for publication. Authors understand that the SITGEC take no responsibility for registering any copyright and advise authors to take all appropriate steps to do so. Authors affirm that their contribution contains no matter that is defamatory or is otherwise unlawful or invades individual privacy, or infringes on any proprietary right or statutory copyright. Authors affirm that their contribution is their own original work or that they have obtained permission at their own expense from the copyright holder for publication.

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10. Indemnification Agreement
Authors agree to indemnify and hold harmless the SITGEC, Event Partner Societies, their agents and representatives should the material presented or provided for publication be determined to defame, libel or slander an individual or organisation, violate the confidentiality of any individual or organisation, or infringe on another's copyright.
 
11. Data Sharing
By submitting an abstract to the SITGEC Congress, authors acknowledge that SITGEC will process and share the information contained in their abstract and their personal data as necessary for the administration and management of the abstract submission process, inclusion in the Congress programme, and any relevant award consideration. Such processing is carried out in accordance with SITGEC’s Privacy Policy. This data may be shared with:

  • All Society board members

  • All staff of Lumina Partners Europe Ltd. (Lumina) (the event Organiser)

  • Event Partner Society's board members or staff

  • Event sub-committees and abstract reviewers

  • The event registration portal (Shocklogic)

  • Third-party subcontractors when we do not have the in-house capacity required for certain functions (such as graphic design and printing).


For further information about our data protection procedures please see our Privacy Policy.

 

Submitting authors must agree to the above terms at time of submission.
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These terms and conditions were updated on 02/03/2026.

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